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Publication Scheme

Welwyn Parish Council (Council) will make available the information detailed in the following table in order to meet its commitments under the Freedom of Information Act 2000 (FOIA) and the Environmental Information Regulations 2004 (EIR) using the model publication scheme produced by Information Commissioner’s Office.
Council is committed to providing as much information as possible on a routine basis and information categories will be regularly reviewed.

Council will make the information available unless:

  •  it does not hold the information
  • the information is exempt under one of the FOIA exemptions or EIR exceptions, or its release is prohibited by another statute;
  • the information is readily and publicly available from an external website; such information may have been provided by Council or on its behalf. Council must provide a direct link to that information;
  • the information is archived, out of date or otherwise inaccessible; or,
  • it would be impractical or resource-intensive to prepare the material for routine release.
Publishing datasets for re-use

Public authorities must publish under their publication scheme any dataset they hold that has been requested, together with any updated versions, unless they are satisfied that it is not appropriate to do so. So far as reasonably practicable, they must publish it in an electronic form that is capable of re-use.
If the dataset or any part of it is a relevant copyright work and the public authority is the only owner, the public authority must make it available for re-use under the terms of a specified licence. Datasets in which the Crown owns the copyright or the database rights are not relevant copyright works.
The Datasets Code of Practice recommends that public authorities make datasets available for re-use under the Open Government Licence.
The term ‘dataset’ is defined in section 11(5) of FOIA. The terms ‘relevant copyright work’ and ‘specified licence’ are defined in section 19(8) of FOIA. The ICO has published guidance on the dataset provisions in FOIA. This explains what is meant by “not appropriate” and “capable of re-use”.

Class 1 – who we are and what we do

Organisational information, structures, locations and contacts – who’s who on the Council and its commiytees


Parish Office (9am to 1pm Monday to Friday) and website

Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address)as above 
Location of main Council office and accessibility detailsas above 
Staffing structureas above

Class 2 – What we spend and how we spend it

Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit

Information to be published

How the information can be obtained

Annual return form and report by auditoroffice and website 
Finalised budgetoffice 
Borrowing Approval letterOffice 
Standing Orders and Financial RegulationsWebsite and Office 
Grants given and receivedOffice 
List of current contracts awarded and value of contractOffice 
Members’ allowances and expensesn/a

Class 3 – What our priorities are and how we are doing

Strategies and plans, performance indicators, audits, inspections and reviews

Information to be published

How the information can be obtained

Parish/Action/Business PlanWebsite and office 
Annual Report to Parish CouncilWebsite and office 
Quality statusWebsite and office 
Local charters drawn up in accordance with DCLG guidelinesCurrently Welwyn Parish Council doesn’t hold any local charters.

Class 4 – How we make decisions

Decision making processes and records of decisions

Information to be published

How the information can be obtained

Timetable of meetings
(Council, any committee/sub-committee meetings and parish meetings)
Website,  Office 
Agendas of meetings (as above)as above 
Minutes of meetings (as above) – note, this will exclude information that is properly regarded as private to the above 
Reports presented to council meetings – note this will exclude information that is properly regarded as private to the above 
Responses to consultation papersas above 
Responses to planning applicationsas above 
Bye-lawsCurrently Welwyn Parish Council doesn’t enforce any bye-laws.


Class 5 – Our policies and procedures

Current written protocols, policies and procedures for delivering our services and responsibilities

Information to be published

How the information can be obtained

Policies and procedures for the conduct of council business:
  • Procedural standing orders
  • Committee and sub-committee terms of reference
  • Delegated authority in respect of officers
  • Code of Conduct
  • Policy statements
 Website and office
Policies and procedures for the provision of services and about the employment of staff:
  • Internal policies relating to the delivery of services
  • Equality and diversity policy
  • Health and safety policy
  • Recruitment policies (including current vacancies)
  • Policies and procedures for handling requests for information
  • Complaints procedures (including those covering requests for information and operating the publication scheme)
  • records management process
  • schedule of charges
  • CCTV policy
  • others as agreed including requests for information
Website and Office

Class 6 – Lists and Registers

Information Council has to hold in publicly available register

Information to be published

How the information can be obtained

Some information may only be available by inspection

Assets Register Office 
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)Website and Office 
Register of members’ interestsWebsite and office 
Register of gifts and hospitalityOffice


Class 7 – The services we offer

Current information only. (Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

Information to be published

How the information can be obtained

Some information may only be available by inspection at the office.

AllotmentsWebsite and Office 
Burial grounds and closed churchyardsWebsite and Office 
Community centresWebsite: and Office 
Parks, playing fields and recreational facilitiesWebsite and Office 
Seating, litter bins, clocks, memorials and lightingWebsite and Office 
Bus sheltersCurrently Welwyn Parish Council is not responsible for any. 
MarketsCurrently Welwyn Parish Council is not responsible for any. 
Public conveniencesCurrently Welwyn Parish Council is not responsible for any. 
Agency agreementsCurrently Welwyn Parish Council has none in place. 
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)Website and Office 

Information in relation to Welwyn Parish Council is available from:
• Website
• Email
• Hard copy via Louise Harrison, Clerk to Welwyn Parish Council, Parish Offices, Lockleys Drive, Welwyn, Hertfordshire AL6 9NT.

Schedule of Charges:

TYPE OF CHARGE                       DESCRIPTION                                                                           BASIS OF CHARGE
Disbursement cost                      Photocopying @ 10p per sheet (black & white)               Actual cost
Disbursement cost                      Photocopying @ 20p per sheet (colour)                             Actual cost
Postage                                           Actual cost of Royal Mail standard 2nd class
Statutory Fee                                In accordance with the relevant legislation specified